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TOWN OF COLLIERVILLE LEGAL NOTICES

 

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PUBLIC NOTICE TO CONSULTANT ENGINEERING FIRMS
REGARDING A REQUEST FOR LETTERS OF INTEREST

The Town of Collierville, an Equal Opportunity and Affirmative Action Employer, seeks to retain the services of a professional engineering consulting firm to provide services for the preparation of Collierville’s ADA Transition Plan and Self-Evaluation.

Required scope of services: This project will inventory public buildings, programs, sidewalks, handicap ramps, traffic signals, parks, pedestrian trails and bridges throughout the Town of Collierville. The end result will be a plan that identifies the deficiencies/physical barriers of the above listed facilities throughout the town, prepare cost estimates and an implementation schedule for identified deficiencies as defined by the Americans with Disability Act and the Department of Justice. This project is funded through the MPO Transportation Alternatives Program and all work performed is to be in accordance with the most current version of TDOT’s Local Government Guidelines for the Management of Federal and State Funded Transportation Projects. Firms may request consideration by submitting a Letter of Interest to Procurement Manager – LOI2018-001 “ADA Transition Plan and Self-Evaluation”, Town of Collierville, 5oo Poplar View Parkway, Collierville, Tennessee 38017. Letters of Interest (LOI) must be received on or before 2:00:00 p.m. (Local Time) Thursday, March 1, 2018. Questions related to this LOI may be submitted to Celia Rosser, Senior Procurement Specialist at (901) 457-2262. The Town is not responsible for delays occasioned by the U.S. Postal Service or any other means of delivery employed by the proposer. Similarly, the Town is not responsible for, and will not open, any responses that are received later than the date and time stated above.
All firms must be pre-qualified or have a completed prequalification form filed with TDOT prior to the deadline for the LOI, verification of prequalification to be included. Prime consultants must have unlimited status for these services. The LOI shall indicate the scope of services anticipated to be completed by any sub-consultants. At this time, it is not necessary to specifically identify the sub-consultant(s) to be used; however they must be pre-qualified with TDOT if included on a proposal, verification of prequalification required. Please include a valid email address and phone number for the point-of-contact.

Phase I Evaluation – Firms are to submit TDOT’s current DT-330 Part I Prequalification Statement. The Town of Collierville will evaluate information submitted and choose firms that would make viable candidates from which to invite proposals and/or presentations for Phase II Evaluation. The factors that will be considered in the Town’s evaluation process will include:
a. Experience with this type project that followed TDOT’s Local Government Guidelines for the Management of Federal and State Funded Transportation Projects.
b. Staff capabilities of the prime & sub- consultants, number of employees by disciplines, number of qualified local staff.
c. Staff with current TDOT Certificates for the following: Local Government Guidelines for the Management of Federal and State Funded Transportation Projects; Local Public Agency Workshop-ROW Division. Provide list of staff and a copy of their certifications.
d. Provide separate page listing projects of this type and staff (local and non-local).

Phase II Evaluation (only applies to firms selected from Phase I Evaluations) – The Town will evaluate the submitted DT-330 Part II Contract Specific Questionnaire along with their proposal on the following criteria (relative weight):
a. Experience on projects of this type and that have followed TDOT’s Local Government Guidelines for the Management of Federal and State Funded Transportation Projects. Provide separate page listing projects. (40%)
b. Firm/staff: experience, qualifications, availability. Proven management skills and technical competence necessary to provide an ADA Transition Plan and Self-Evaluation. Provide separate page listing staff and sub-consultants which are to be categorized by local or non-local. Include TDOT Certifications and others as applicable (40%)
c. Demonstrated ability to meet schedules without compromising sound engineering practices. (10%)
d. Proposal meets requirements, project approach narrative describing the Proposer’s understanding of the scope of work and deliverables, executive summary giving a brief description of the firm’s and any sub-consultant’s capabilities that would qualify the firm to be selected, how the project will be managed, an expected project schedule, overall quality and completeness of proposal. (10%)

Evaluation proceedings will be conducted within the established guidelines regarding equal employment opportunity and nondiscriminatory action based upon the grounds of race, color, religion, national origin, sex, creed, age and disability. Interested Disadvantaged Business Enterprise (DBE) firms as well as other minority –and/or women-owned firms are encouraged to respond to all advertisements by the Town of Collierville.

The Town of Collierville reserves the right to reject any and all proposals, accept proposals in part or whole, waive defects, informalities or minor irregularities in proposals or proposal process and to make proposal awards, as deemed, to be in its best interest.

Derek Honeycutt
Director of General Services

_______________________________________________________________________ PUBLIC NOTICE IS HEREWITH GIVEN THAT the Board of Mayor and Aldermen for the Town of Collierville, Tennessee will meet on Monday, February 26, 2018, at 6:00 p.m. in the Board Chambers at Town Hall, 500 Poplar View Parkway.

Among items to be considered will be a PUBLIC HEARING on the following ordinance:

ORDINANCE 2018-01

AN ORDINANCE TO AMEND TITLE XI CHAPTER 116 OF THE CODE OF ORDINANCES OF THE TOWN OF COLLIERVILLE RELATED TO MUNICIPAL INSPECTION FEE.

A copy of the full ordinance is available for review at Town Hall during regular business hours. All persons wishing to comment on the proposed ordinance should be present. Written comments will also be accepted.

Lynn Carmack
Town Clerk

_______________________________________________________________________PUBLIC NOTICE TO CONSULTANT ENGINEERING FIRMS
REGARDING A REQUEST FOR LETTERS OF INTEREST

The Town of Collierville, an Equal Opportunity and Affirmative Action Employer, seeks to retain the services of a professional engineering consulting firm to provide various engineering services for the SR-175 (Shelby Drive) Widening Project: Jasper Park Road to Shelby Post Road.

Required scope of services: Preparation of all necessary documents in order to obtain NEPA Approval, Notice to Proceed from the Tennessee Department of Transportation (TDOT) for Design, Right of Way, Construction. Construction Administration and NEPA Re-Evaluation (if necessary).This project is funded through the Surface Transportation Program and all work performed is to be in accordance with the most current version of TDOT’s Local Government Guidelines for the Management of Federal and State Funded Transportation Projects. Firms may request consideration by submitting a letter of interest to Procurement Manager – LOI 2018-004 “SR-175 (Shelby Drive) Widening Project: Jasper Park Road to Shelby Post Road”, Town of Collierville, 5oo Poplar View Parkway, Collierville, Tennessee 38017. Letters of interest must be received on or before 2:00:00 p.m. (Local Time) Friday, March 2, 2018. Questions related to this LOI may be submitted to Celia Rosser, Senior Procurement Specialist at (901) 457-2262. The Town is not responsible for delays occasioned by the U.S. Postal Service or any other means of delivery employed by the proposer. Similarly, the Town is not responsible for, and will not open, any responses that are received later than the date and time stated above.
All firms must be pre-qualified or have a completed prequalification form filed with TDOT prior to the deadline for the letters of interest, verification of prequalification to be included. Prime consultants must have unlimited status for these services. The letter of interest shall indicate the scope of services anticipated to be completed by any sub-consultants. At this time, it is not necessary to specifically identify the sub-consultant(s) to be used; however they must be pre-qualified with TDOT if included on a proposal, verification of prequalification required. Please include a valid email address and phone number for the point-of-contact.

Phase I Evaluation – Firms are to submit TDOT’s current DT-330 Part I Prequalification Statement. The Town of Collierville will evaluate information submitted and choose firms that would make viable candidates from which to invite proposals and/or presentations for Phase II Evaluation. The factors that will be considered in the Town’s evaluation process will include:
a. Experience with this type road project that followed TDOT’s Local Government Guidelines for the Management of Federal and State Funded Transportation Projects. Provide separate page that lists projects.
b. Staff capabilities of the prime consultant, number of employees by disciplines, number of qualified local staff. Provide separate page that lists both local and non-local staff.
c. Staff with current TDOT Certificates for the following: Local Government Guidelines for the Management of Federal and State Funded Transportation Projects; Local Public Agency Workshop-Right of Way Division. Provide list of staff and certifications of each.

Phase II Evaluation (only applies to firms selected from Phase I Evaluations) – The Town will evaluate the submitted DT-330 Part II Contract Specific Questionnaire along with their proposal on the following criteria (relative weight):
a. Previous experience in the required disciplines on projects of this type that have followed TDOT’s Local Government Guidelines for the Management of Federal and State Funded Transportation Projects; including but not limited to all environmental clearances, design, ROW documents, Construction Administration, NEPA Re-Evaluation. Provide separate page that lists projects. (40%)
b. Firm/staff: experience, qualifications, availability, local staff. Proven management skills and technical competence necessary to obtain approvals for NEPA, design, ROW, bid book preparation and services, Construction Administration, NEPA Re-Evaluation. Provide separate page that lists both local and non-local staff/sub-consultants and any work anticipated to be completed by sub-consultants (40%)
c. Demonstrated ability to meet schedules without compromising sound engineering practices. (10%)
h. Proposal meets requirements, project approach narrative describing the proposer’s understanding of the scope of work and deliverables, executive summary giving a brief description of the firm’s and any sub-consultant’s capabilities that would qualify the firm to be selected, how the project will be managed, an expected project schedule, overall quality and completeness of proposal. (10%)

Evaluation proceedings will be conducted within the established guidelines regarding equal employment opportunity and nondiscriminatory action based upon the grounds of race, color, religion, national origin, sex, creed, age and disability. Interested Disadvantaged Business Enterprise (DBE) firms as well as other minority –and/or women-owned firms are encouraged to respond to all advertisements by the Town of Collierville.

The Town of Collierville reserves the right to reject any and all proposals, accept proposals in part or whole, waive defects, informalities or minor irregularities in proposals or proposal process and to make proposal awards, as deemed, to be in its best interest.

Derek Honeycutt
Director of General Services

_______________________________________________________________________
Historic District Commission – 4:00 PM

Notice is hereby given that the Historic District Commission will meet on Thursday, February 22, 2018 for a regularly scheduled meeting. At that time, consideration will be given to the following:
The agenda is subject to change until formal approval by the Board
1 Call to order
2 Roll Call
3 Election of Officers
4 Approval of Minutes
4.a December 19, 2017 Minutes 5 Approval of Agenda (additions/deletions)
6 Approval of Consent Agenda
7 Formal Agenda
7.a HDC 18-03 – 397 W. Poplar Avenue – Request Certificate of Appropriateness for exterior alterations and new construction.
Property Owner/Applicant: Nick Robbins
Project Planner: Nancy J. Boatwright, AICP 7.b HDC 18-01 – 236 Washington Street (Homewood Place Subdivision Lot 4) – Request a Certificate of Appropriateness for new residential construction.
Applicant/Property Owner: Guy M. See
Project Planner: Don M. Singleton 7.c HDC 18- 02- Homewood Place Lot 3 (254 Washington St) – Request a Certificate of Appropriateness for new construction.
Applicant/Property Owner: Ed Yendrek
Project Planner: Jaime W. Groce, AICP 8 Other Business
9 Adjournment

_______________________________________________________________________
Planning Commission – 6:00 PM

Notice is hereby given that the Planning Commission will meet on Thursday, March 01, 2018 for a regularly scheduled meeting. At that time, consideration will be given to the following:

The agenda is subject to change until formal approval by the Board

1 Call to order
2 Pledge of Allegiance
3 Roll Call
4 Approval of Minutes: February 1, 2018
5 Approval of Agenda – Additions/deletions
6 Approval of Consent Agenda
7 Formal Agenda
7.a PC18-05– Dogwood Gardens Subdivision- Request to revise an easement depicted on Lot 18 of the 1996 Final Subdivision Plat for 88 single family residential lots on 44.61 acres located north of Houston Levee Cove, south of Wolf River Boulevard, east of Houston High School, and west of Houston Levee Road.
Property Owner: Jean M. Bostic (Owner Lot 18)
Applicant: Dogwood Gardens Homeowners Association (Kaleb Reed)
Project Planner: Jaime W. Groce, AICP
7.b PC18-06 – Ordinance 2018-02, an Ordinance to Amend Title XV, Chapter 151, of the Town of Collierville Code of Ordinances by Amending § 151.003 Definitions, §151.021 Uses Permitted in Each Zoning District, §151.027(B) Bulk Regulations and Yard Requirements for All Zoning Districts, and §151.159 Specific Standards and Criteria for Seniors Housing Planned Developments, related to Senior Housing and Related Uses.
Applicant: Town of Collierville (Jay Cravens, Development Director)
Project Planner: Jaime W. Groce, AICP
7.c PC18-01 – Resolution 2018-03 – Request an amendment to Area 3 of the Byhalia Commons Planned Development to reduce the percentage of attached residential units that must have porch structures; add detached, single family residential as an allowed use in Area 3 with minimum lot size and lot width specified; revise the residential element guidelines; revise requested exceptions to the setbacks; revise landscape area widths, build-to-lines, and building element encroachments; allow parking dimensions to follow the Town Code requirements, and; allow exceptions to the Town’s Design Guidelines for usable open space.
Property Owner: Collierville Road Partnership (Jason Crews)
Applicant: Township Development Services (Kevin Vaughan, PE)
Project Planner: Nancy J. Boatwright, AICP
8 Other Business
9 Adjournment

Shari Michael
Administrative Specialist, Sr.

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